School Council Minutes

Regency Acres Public School

May 5, 2009

 

 

Attendance

John Lester, Maria Maiato, Kim Hosmer, Ilse Dunlop, Maggie Thompson, Shelley Rose, Vicki Dietz, Terry Hampson, Laura Parkin, Gayle Palmer, Lori Jennings, Sheila Johnson

Regrets:  Heather Sulkers, Mike Adams, Amanda Claveau, Larry Green, Sue Roy

 

Welcome

Shelley began the meeting at 7:10 p.m.

 

Approval of the Agenda

The agenda was approved as circulated.  The motion was made by Vicki, seconded by Kim and approved unanimously.

 

Approval of the School Council Minutes for April 7, 2009

The Minutes were approved as circulated.  The motion was made by Ilse, seconded by Terry and approved unanimously.

 

Old Business

Spring School Council Forum:  John sent an email to Council members regarding the Spring School Council Forum after the last Council meeting.

 

New business

Lice : Gayle reported that a follow-up check of the students that had lice revealed that three out of six children still had nits in their hair so they will be rechecked in two weeks.

 

Financial Report (Treasury Report given to Council)

Ilse reported that the bank balance is $54,246.20.  The total committed funds are $26,294.49 which leaves $27,951.71 available to spend.

Principal’s Report

Air Band:  Air Band will take place on May 6th and tickets are still available. 

Mini Marathon/Direct Donation Fundraiser:   This event is going well and has raised almost $12,000.00.  The goal is $12,500.00 and John and Maria will be sleeping in tents overnight when the goal is reached.  Regarding thanking parents for donations, a notice will be put in the newsletter, on the website and on the sign in front of the school.  Vicki will talk to Pat about this.**  Tax receipts will be sent to those who have requested them, as long as the donation/pledge totals $25.00 or more.

Grade. 7 and 8 Trips:  The class trips are taking place as scheduled.

Playground:  A group of engineers from the Board will be tearing up the playground and re-surfacing it.  The area includes the kindergarten coral, and drainage will be built in to help with ice build-up.  The work will be done in the summer.  Some space will be left in the kindergarten coral for planting a tree, which would cost approximately $1000.00.  The playground will have to be re-painted with games after it has been re-surfaced.  The interlock in the front walkway of the school will be re-set as well. 

Technology:  (Cost Sharing Technology Report given to Council)  The Board has a cost-sharing policy on technology and will contribute $1.50 for every $1.00 the school contributes towards technology.  The money cannot come from the school budget.  John would like to have Smart Boards in four classrooms in the school.  The Board will contribute up to $10,000.00 with the cost-sharing.  Vicki made a motion to approve spending $13,555.23 on four Smart Boards.  The motion was seconded by Kim and it was approved unanimously.

Skiing:  John will book three ski days for electives and three evenings for Family Ski Night for next year.**

Other

Retirement:  Jane Reynolds is retiring this year.  Vicki made a motion to approve spending $100.00 on a gift for Jane Reynolds.  The motion was seconded by Terry and approved unanimously.  Vicki will talk to Candyce McCann about a gift for Jane.**  

EQAO:  Maria reported that EQAO testing will take place during the last week of May for Grades 3 and 6.

 

Committee Reports

 

Kids Care Committee

Freezies will be sold at the school track and field meet on May 21 and 22.  Gayle made a motion to have the profits from the freezie sales donated to Ryan’s Well Foundation. The motion was seconded by Vicki and approved unanimously.  Next year, Council will consider other organizations, besides Ryan’s Well, that could benefit from this committee’s June freezie fundraising, possibly outside of our community (i.e. Larry Green’s suggestion of helping others in Africa).  Vicki made a motion to approve spending up to $250.00 as a start-up budget to cover the purchase of the freezies.  Ilse seconded the motion and it was carried unanimously. 

Hospitlity Committee

Shelley reported that the Teacher’s Appreciation Lunch is May 20th, and the thank you letter (approved at the last Council meeting) will be presented to the teachers at the luncheon.

Environmental Committee

Shelley reported that the back garden needs maintenance but with the upcoming re-surfacing in the summer, the maintenance plans are on hold.  Council will discuss new plans for the garden next year.  The front garden needs to be weeded and Shelley will look after this.**

 

Mail Bag

“York Region Bridges” is available from Shelley if Council members are interested. 

 

Adjournment

The meeting was adjourned at 8:35 p.m.

 

The next meeting will take place on Thursday, June 11th, 2009 off-site.  Maria will let Council know the venue.