School Council Minutes
September 22, 2009
Attendance
Cathy Martino-Porretta, Maria Maiato, Becky
Knowles, Shelley Rose, Susan Roy, Terry Hampson,
Laura Parkin, Sheila Johnson, Chris VanderPloeg, Gayle Palmer, Nancy Meredith, Maggie Thompson
Regrets: Kim Hosmer, Vicki
Dietz, Ilse Dunlop
Guest: Donna Bingham
Welcome
Shelley began the
meeting at 7:13 p.m.
Approval of Agenda
The agenda was approved as circulated. The motion was made by Sheila, seconded by
Sue and carried unanimously.
Approval of the School Council Minutes for June
11, 2009
The minutes were approved as circulated. The motion was made by Gayle, seconded by
Laura and carried unanimously.
New Business
Election of
Council for the 2009-10 School Year: Gayle made a motion that the following
individuals be named as School Council Officers for the 2009-2010 school year:
Co-Chairs: Shelley Rose
and Susan Roy
Secretary: Maggie Thompson
Co-Treasurers: Sheila
Johnson and Ilse Dunlop*
*Gayle and
Terry will help prepare the fundraising currency for deposit.
The motion was seconded by Terry and approved
unanimously.
Terry made a motion that the following individuals be
named as Chairs/members of Council:
Communications
Committee Chair: Laura Parkin
Hospitality Committee
Chair: Vacant
Fundraising
Committee Chair: Vacant
SCEC Committee
Chair: Kim Hosmer
Community Rep: Vacant (Sue will ask Larry Green to join **)
Teacher Rep: Becky Knowles
Parent Reps: Gayle Palmer, Nancy Meredith, Terry Hampson, Chris VanderPloeg, Vicki
Dietz
Principal: Cathy Martino-Porretta
Vice-Principal: Maria Maiato
Shelley seconded the motion and it was carried
unanimously.
Setting of
Meeting Dates: Sheila made a motion to accept the following meeting dates: Wed., Oct. 21; Tues., Nov. 24; Wed., Jan. 13; Tues., Feb.
23; Wed., April 14; Tues., May 11; Thurs., June 3. Terry
seconded the motion and it was carried unanimously.
Financial Report
Sheila distributed
the Treasury Report to Council and reported that the bank balance is $33,932.62
as of September 10, 2009.
Laura made a motion to allocate the $10,000.00 from
Council’s previous commitment (see Minutes from Sept. 23, 2008) to the primary
play structure with the intention of allocating $5000.00 from the 2009/10 School
Council budget to be voted on at a later date (this would be part of committed
funds in the budget). The motion was seconded by Sue and carried unanimously.
Principal’s Report
Staffing: Joanne Lau is covering for Amy Ward; Shauna Rezka is covering for Nadia MacKinnon part-time; Melanie
Jefferson has been hired; Ann Thomas is now half-time and her other half-time
is being covered by Michelle Scarna; Sandra Ivory is
covering for Claire Bernier; Maria Maiato is a half-time
V.P. at Hartman and a half-time V.P. at Regency.
EQAO Results: The Grade 3’s and 6’s participated in testing
in Mathematics,
Grade 3: 72% of students were at or
above the provincial standard in
Grade 6: 87% of students were at or
above the provincial standard in
*This year’s
focus (as well as last year’s) is Writing.
Recommendation
to School Council for the Expenditure of School Council Funds (September 22,
2009). Cathy circulated the report
and discussed the requests for funds for the various school items with Council.
Terry made a motion to approve spending
$16,550.00 for the items outlined in the report (with the amendment that $1500.00
be spent on walkie-talkies). Sue
seconded the motion and it was carried unanimously.
Committee Reports
Fundraising
A Chair and
additional volunteers are needed for this committee. The magazine fundraiser will take place this
fall. Pat Morton is willing to help with
the spring fundraiser but a volunteer is needed to head this initiative. Caroline will run the pizza/sub lunch fundraiser
again his year, but will not be at Regency to help next year.
Communications Committee
Laura will run
the website again this year. Many families
(250) signed up for information to be distributed through e-mail.
Volunteer Committee
Caroline is chairing
this committee and volunteers are in place.
Kids Care Committee
Initiatives for
this year include Hallowe’en loot bags (distribution
to shelters and hospitals), Valentines for Seniors and
freezie sales during track and field days in
June. Donna Bingham explained that in
the past, Ryan’s Well was chosen as the benefactor of the freezie
sales (this charity provides water for children in
Enrichment Committee
The Winter Arts
Club will be run by Nancy Hallis. Sheila has information to pass along to anyone
interested in running the Math Club this year.
Environmental Committee
Gayle and Terry
weeded the back garden. Sod needs to be
placed in a few areas and the kindergarten coral is in need of weeding. Volunteers are needed to help maintain the
gardens. Volunteer hours could be given to high school students for this and
Regency students could help as well. Cathy reported that the paving of the kindergarten
tarmac has been postponed by the Board so this is on hold. The town is giving
free mulch to the school. Gayle will
call about getting mulch delivered Oct. 9th and on Saturday, October
10th, families will be invited to help
spread the mulch in the gardens. Gayle
will talk to Caroline about sending an email out to families about this and she
will write a notice for the October newsletter. **
Sunshine Committee
The Family Ski
Nights have been booked.
Volunteers are
needed for this committee as there is only one volunteer at this time. Cathy will mention this at the Meet the
Teacher Barbeque. **
Donna will talk
to Kim about putting information together explaining the roles of each
committee so that it can be placed in a binder in the office.
Shelley will be
in charge of a sign-up table for volunteers at the Meet the Teacher Barbeque. ** Specifically, volunteers are needed
for the Fundraising and Holiday Heritage Committees.
Other
Gayle will be
organizing three lice checks this year to be held in October, after the
Christmas break and after March Break.
Sue will help with this initiative.
Mailbag
Shelley did not
have information to share with Council.
Adjournment
The meeting was
adjourned at 9:45 p.m.
The next
meeting will take place on Wednesday, October 21st, 2009 at 7:00
p.m. in the library.